Step by Step Instructions for Registering a Team
Step 1. To register your team(s) go to the Indiana Science Olympiad Registration site by December 17, 2018.
Step 2. Select the desired regional tournament and provide the email address of the head coach. The regional tournament locations, dates, and links are as follows:
Regional Tournament Locations & Dates:
Ivy Tech Bloomington – February 2, 2019
Purdue University Lafayette – February 9, 2019
Goshen College – February 9, 2019
Purdue University Northwest – February 9, 2019
Ivy Tech Terre Haute – February 9, 2019
Indiana University Northwest – February 16, 2019
Butler University – February 23, 2019
Ivy Tech Lafayette – March 2, 2019
Make sure you choose the correct division (B for middle school and C for high school) and location. Once you have registered, you will be unable to change the regional tournament selection. Available slots at each regional tournament are filled each time a registration is completed; hence, those who register early will have the most options. The top teams from each regional tournament are eligible to compete at the next levels.
Step 3. On the ‘Coach & School Info’ page, provide some basic information about your school and coach(es). If you registered a team last year, you will be given an opportunity to use last year’s information.
More Than One Team? You have the opportunity to add additional teams by clicking on the ‘Add a Person’ button located at the bottom of the Coach & School Info page or clicking on the link on the Checkout page. This is useful if you are registering teams for both divisions B and C, or if you are registering more than one team in a particular division and want to receive the discount for additional teams. Each team may have the same or a different coach.
All teams from the same school competing in the same division must compete at the same regional tournament, and school advancement to the state tournament is determined by the top scoring team. Schools, not teams, advance to the state tournament. This means that the students who compete for a school at the state tournament need not be the same as the students who competed as a team at a regional tournament.
Step 4. On the ‘Checkout’ page, you are given an opportunity to save your information with a password for later access. The registration fee covers membership in Science Olympiad (both the National and Indiana state organizations) for the 2018-19 academic year. This allows the team to use the rule book to assist in preparation and then to compete in invitational and one regional tournament.
Membership for one team is $275. Schools fielding additional teams in the same division will pay $200 per additional team. If this is the first time your school has competed in a Science Olympiad Regional Tournament, enter in the First Time Competitor box YEAR1. For a limited number of teams, this code will result in a waiver of the first team $275 registration fee.
Step 5. The final page confirms your registration details and provides a link for an invoice. A confirmation email will also be sent to the head coach email address. Be sure that you have received this email (probably from firstname.lastname@example.org) because all future notices about payments due and received and other emails from the state organization will be sent in this same manner!
Step 6. If money is owed, mail (1) a printed copy of the confirmation page or invoice, and (2) a check for the proper amount made payable to Indiana Science Olympiad to
Department of Biological Science
4600 Sunset Dr.
Indianapolis, IN 46208
Registration fee payment by November 16, 2018, guarantees the team’s regional tournament site selection. After November 16, 2018, a team that has not paid its registration fee can be moved to a different site to make room for a different team who has paid its registration fee. Before a team is moved, the Membership Director will make a reasonable attempt to determine the probability of payment by each team (e.g., returning teams that have a good previous payment record would not be moved). Unless other arrangements are made with the Membership Director, teams with unpaid fees after January 3, 2019 will be dropped from their regional tournament assignments and not be allowed to compete in any Science Olympiad tournaments for the 2018-19 school year.
What Happens Now? Note that the confirmation page also has a Teams link under Directories. This link provides a current listing of all registered teams and head coach names and email addresses by regional tournament. A confirmation email will be sent that provides a link to return to your registration pages in the event that you wish to make a change or want to see an updated list of registered teams. You will receive weekly email reminders until we have received your payment, at which point you will receive an email confirmation.
Need Help? If you have any questions about the registration process, please contact the Membership Director, David Housman at email@example.com or 574-535-7405.
Have a great Science Olympiad season!